Document Imaging

As more industries move towards electronic document strategies the decision to outsource the conversion process is one that many organizations are faced with.  OnCourse is a complete outsourcing solution for document conversion services.  OnCourse ensures process integrity via meticulous attention to detail at every step of the paper-to-digital conversion process:

Convenience and cost savings are two primary factors driving organizations toward electronic document storage.

1. Mailroom
Conversion efficiency begins with the mailroom function, through which documents are received via delivery or facsimile, and then logged, opened, sorted, and prepared for scanning.  By assuming client specific mailroom activities, OnCourse helps numerous organizations large and small optimize the function while minimizing the costs.

2. Document Conversion
Documents are carefully scanned for faithful reproduction, and the resulting electronic files are batched to facilitate data capture and indexing. Conversion reduces the resources needed to store and handle paper documents, and intelligent electronic backup enhances security.

3. Data Capture/Indexing
OnCourse collaborates with clients to establish specific procedures and rules for data capture, via electronic character recognition (OCR/ICR) and/or manual means, and indexing. Freed from paper, the data is available to serve organizational objectives.

4. Quality Control
Check points are instituted throughout the conversion and entry processes, and may include inspection and verification of images, data, and databases. Employee sign-offs facilitate quality measurement and tracking.

5. Output
Data is made available to clients via CD/DVD, external hard drive, FTP, and/or upload to an online content management system. Output files are continuously monitored to ensure that projects are completed according to predetermined SLA's.

6. Content Management
Short- and long-term organizational needs help determine how content is captured, distributed, stored, retrieved, secured, preserved, and destroyed. OnCourse provides content management consulting and technology solutions to help clients serve their customers, meet strategic goals, and protect against risk.

7. Process Improvement
Solutions are never invented right out of a box, there are grown.  Most complicated process solutions often require constant updating with input from both OnCourse and the client.  It is vital to the success of any project to have the ability to be flexible and make the necessary changes as they are presented.